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Event Planning Manager

BAFTA 195 Piccadilly is seeking a new Event Planning Manager to join their busy Sales team

Job purpose

The role of the Event Planning Manager is to organise a broad range of events for both private and corporate clients at BAFTA 195 Piccadilly; managing all planning and logistics from the contract stage until the event day and maximising revenue opportunities through upselling and working closely with accredited suppliers.

Duties and Responsibilities:

Plan live, hybrid and virtual events for a broad range of clients including corporates, luxury brands and high-net-worth private individuals, creating events and experiences that truly reflect the BAFTA brand and exceed client expectations
Receive and review the client contracts and ensure that upselling opportunities are maximised from contract through to final invoice
Support the delivery of the team’s annual targets through secondary spends, including food and beverage, technical support and enhancements, and the services of the accredited suppliers
Lead on the tasting process and generate upselling opportunities Meet and exceed personal sales targets
Work closely with the Senior Event Planning Manager, Senior Sales Manager and Operations Team, including the Head Chef, Banqueting Manager and Technical support to ensure that all operational requirements and arrangements are in place for each event and all upselling opportunities are maximised
Prepare all event documentation and coordinate with relevant departments and the client to ensure consistent, high-level service
Build strong client relationships to ensure repeat business is maintained
Manage multiple projects simultaneously, working to strict deadlines
Propose resolutions to any challenges promptly and proactively and maintain a solutions-based approach
Be fully conversant with the technical capabilities of the building
Complete budget management and reconciliation across all events including reporting.
Ensure post-event evaluation is undertaken (including data entry and analysis and producing reports)
Be flexible in working hours, to accommodate client events and occasional weekend working
Represent the venue at showcase events and exhibitions and support the team on cultivation events as required

Ideally you will have:

Experience working in a multi-purpose venue with a proven track record in the delivery of sales targets
Excellent time management and organisational skills with a background of planning events for up to 250 guests
An active interest in monitoring industry trends and other events to inspire new ways to improve our event delivery
Knowledge of Salesforce/Delphi – an advantage

Ideally you will be:

Confident, assertive and decisive with a strong operational and commercial mind-set
Quick to absorb, process and retain large amounts of information
Passionate about the events industry, an enthusiastic and proactive approach is a must

Application procedure 

For a full job description click here 

To apply click here 


About BAFTA 195 Piccadilly

195 Piccadilly - Is BAFTA’s headquarters; our venue allows BAFTA to; double its year-round charitable work to find and support new talent across film, games and television; offer essential support to the industry; and ensure that careers in film, games and television are open to all.  It will also generate additional income which will be used to expand our learning programmes throughout the UK and globally.

We have just undergone an extensive refurbishment programme and our new and increased space will enable BAFTA to support over 80,000 people to develop a career in the creative industries each year

Here’s a quote from - HRH The Duke of Cambridge KG, President of BAFTA

“I am a passionate supporter of BAFTA and I couldn't be more proud of its ambitious plans to dramatically increase the support for new talent over the coming years."