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Exhibitions Coordinator

11 June 2019

BAFTA is looking for an Exhibitions Coordinator to bring their talent to our Archive, Heritage and Exhibitions team in London. 

The British Academy of Film and Television Arts - BAFTA - is a world-leading independent arts charity. In addition to its Awards ceremonies, BAFTA has a year-round, international programme of learning events and initiatives that offers unique access to some of the world’s most inspiring talent through workshops, masterclasses, scholarships, lectures and mentoring schemes in the UK, USA and Asia. BAFTA has held exhibitions that celebrate excellence in the art forms of the moving image since its foundation in 1947. It is now entering a new phase of exhibition work with a growing programme at both our headquarters and forthcoming pop-up space on Piccadilly.

Job Title: Exhibitions Coordinator

Reports to: Exhibitions Manager

Job Location: London

Date: June 2019

Contract Type: Full time. Fixed term for 6 months, with potential to extend

Salary: Band B – circa £24,500 pro rata

Closing Date: Wednesday 26 June 2019, 5pm. Interviews will take place across 2 and 3 July 2019.

Job Purpose:

To coordinate the exhibition content for our new pop-up public and members space, exploring the making of BAFTA-winning film, games and television and the BAFTA archive. The displays will launch mid-September 2019.

Key responsibilities and accountabilities:

  • Working with BAFTA’s internal team and freelance producers to gather and capture a wide range of digital assets and objects for display across multiple stories on film, games and television craft
  • Coordinate transport, digitisation, framing and storage of objects and materials where required
  • Research and develop new content, reviewing existing BAFTA media and archive for potential case studies, scoping out materials and engaging narratives
  • Liaise with industry talent, with support of Exhibitions Manager to source and select appropriate materials
  • Work with colleagues in media and editing, to select specific clips to illustrate exhibition narratives and case studies
  • Liaise with external suppliers to process licenses and permissions
  • Gather and compile accurate copyright and credit information, updating lists and copy documents and circulating across the project team
  • Create, maintain and oversee project folders and planning documents, such as works lists, inventories and schedules
  • Regularly update on work in progress and present status updates and ideas via email and at team meetings
  • Writing and fact-checking interpretation copy
  • Support the briefing and training of staff and live guides on exhibited content
  • Support Exhibitions Manager in general exhibitions administration tasks, such as filing, storage maintenance, scheduling meetings, fielding enquiries, finance, installation as required

Skills Requirements

  • Experience of presenting arts or heritage to public audiences and generating exhibition content that is accessible, educational and leaves audiences enriched
  • Strong research skills and the ability to write persuasively and organise information in a coherent manner
  • Proactive and self-motivated
  • Strong attention to detail with the ability to quality control digital files, proofread and fact-check copy and ensure project documents and trackers are accurate and kept up to date
  • Experience of working with multiple stakeholders in a tactful and respectful manner
  • Experience of dealing with confidential visual materials and/or data
  • Strong working knowledge of Adobe Creative Suite, primarily Photoshop, and Microsoft Outlook, Excel and Word
  • In your application we will be looking for evidence of a strong interest in the art forms of film, games and/or television and excellent communication skills
  • Experience in coordinating 3D or 2D loans and moving image license agreements are desirable

Application Details

To apply, please send your CV and a brief covering letter (no more than two pages each) to [email protected] by Wednesday 26 June 2019, 5pm. Your cover letter should detail how you meet the skills requirements listed above.

Please take the time to fill out and submit our Diversity and Monitoring Form. This form will not affect your application.