Last updated: 2nd February 2023
Introduction
BAFTA has always believed in being open about what data we collect from people and organisation we interact with and what we do with that data. The UK GDPR sets out comprehensive requirements for handling personal data. This includes a number of things we must tell you of when we collect data about you. We have provided all the information you need as simply and clearly as possible through this Privacy Policy using a question-and-answer format.
This general policy sets out how we will store data we receive by email which relates to living people. If you are a BAFTA member, or have signed up to one of our newsletters then another privacy policy may well apply more specifically to our relationship with you. You can view other privacy policies by going to: http://www.bafta.org/about/privacy-policies
What data do you hold about me?
We will retain any data that you have sent to us as part of your job application. This includes: the email body itself; any attachments such as your CV and covering letter; the name address your email was sent from; and any other email headers.
What do you use my data for?
We will use the data you provide in your email only for the purposes of assessing your suitability to the role you have applied for. If you have provided the same information to us elsewhere (e.g. by signing up to a newsletter) then a different privacy policy may apply which might mention other uses - if this is the case we will have made you aware of that other policy at the time you gave us the information or shortly afterwards.
Who is responsible for my data?
Any data collected about you will be kept under BAFTA's control. BAFTA is registered charity (No. 216726) and can be contacted using the following details:
Postal: The Data Controller, BAFTA, 195 Piccadilly. W1J 9LN.
Email: [email protected]
How long will you keep my data for?
We will keep your data until a maximum of 12 months after the completion of the recruitment process.
Where will my data be stored?
All applications
We use a cloud hosted online application management system called SMB ( https://www.smb.co.uk/gdpr/.
If you send your application via email
Your email will be processed and stored as described in our email privacy policy.
Once we receive your application we will upload this to our recruitment system as detailed above.
Who will have access to my data?
Staff within BAFTA whose duties require it will have access to our application management system. This includes staff in the Scotland and Wales branches where the job relates to one of these branch offices.
Will you give my data to anyone else?
We will only give your data to someone else when we are required to do so by law. We will not pass on or sell your details to anyone else.
What rights does the UK GDPR give me?
Here is a quick summary of the main provisions of the UK GDPR which are relevant to the type of data we hold about you:
- Access: You have the right to view the data we hold about you and to receive copies of this data in digital format.
- Accuracy/Rectification: If any of the data we hold about you is incorrect or incomplete then you can provide the correct or complete data and we must update the data we hold.
- Erasure: You can request that we erase all the data we hold about you, but this is only available in some situations.
- Restriction of processing: In some cases you can ask us to retain your data but not do anything with it.
How do I exercise my UK GDPR rights?
If you want to exercise any of your rights in relation to data BAFTA holds about you then please email: [email protected] or email or write to the Data Controller at the address given above (see "Who is responsible for my data?")
Please provide details in your email/letter of what actions you would like us to take. Depending on the nature of the request and whether or not your request comes from the email address we have on file for you, we may need to verify your identity so that we don't give out information to the wrong person, or delete the wrong person’s information. In most cases it helps if you are able to provide a contact phone number so that we can validate your identify and discuss the request with you.
What if I have a complaint?
If you are concerned about how we manage your data, or how we have handled a request to exercise your rights, then please get in touch with us to discuss it. To do this please send an email detailing your concerns to [email protected].
If you are still not satisfied with the response you can take your concern to the Information Commissioner's Office. For details of how to do this please refer to the ICO web site: https://ico.org.uk/
