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Event Producer - Learning and New Talent

6 August 2019

BAFTA is looking for talented Event Producers to bring their enthusiasm and expertise in events to our busy Learning and New Talent Talent team.

Job Title: Event Producers – Film, Games or TV

Reports to: Various

Job Location: UK-wide

Date: September 2019

Contract Type: Freelance

Daily Rate: £130-£150 dependent on experience

The British Academy of Film and Television Arts - BAFTA - is a world-leading independent arts charity. In addition to its Awards ceremonies, BAFTA has a year-round, international programme of learning events and initiatives that offers unique access to some of the world’s most inspiring talent through workshops, masterclasses, scholarships, lectures and mentoring schemes across film, TV and games.

Job Purpose:

BAFTA is recruiting Event Producers across film, games and TV and games on a freelance basis. These producers will support programme managers in the delivery of events and initiatives in venues across the UK and in our new pop up public and members space at 194 Piccadilly. These events include masterclasses, Q&As, roundtables and networking with BAFTA-winners and nominees.

Key responsibilities and accountabilities:

  • Working to an event format brief set by programme managers to help shape content, research and approach speakers and chairs.
  • Approaching and securing speakers and industry guests
  • Coordinating materials for the event
  • Working with Learning and Events Officer to coordinate and agree the administration of the event to ensure it is managed in line with departmental best practice.
  • Delegating administrative tasks to Learning and New Talent Intern
  • Keeping programme manager updated on costs to ensure expenditure is on track and necessary purchase orders are raised.
  • Writing copy and publicising the events, ensuring any partners are properly credited
  • Communicating travel and accommodation needs to the BAFTA LNT Intern
  • Coordinating relationships with key venue partners and booking venues  
  • Coordinating feedback and evaluation
  • Where relevant, ensuring participant data, evaluation and attendance for each event is collected securely
  • Overseeing the events on the day
  • Monitoring expenditure to work within a budget set by programme managers.
  • Accountable for the administration of each event, communicating copy to the Events Officer and monitoring attendance
  • Support programme manager in general events producing tasks relating to the event such as monitoring guest list, liaising with the venue, scheduling meetings, fielding enquiries

Skills Requirements

  • Experience of producing or coordinating events in film, TV or games for either an industry, career starter or public audience.
  • Strong research skills and the ability to write persuasively and organise information in a coherent manner. This includes both event copy and chair briefs. 
  • Proactive and self-motivated
  • Strong attention to detail around event delivery for example the ability to oversee tech requirements, travel and accommodation for speakers, reviewing and selecting clips to illustrate events and ensuring event documents and trackers are accurate and kept up to date.
  • Experience of working with multiple stakeholders including external venues for event production and programme partners
  • Experience of working with high level industry professionals in an event setting and working with confidential materials and data
  • Strong working knowledge of Microsoft Outlook, Excel and Word
  • A strong interest and understanding of the UK film, games and/or television industries

Application Details

To apply to join this pool of freelance event producers for projects starting in September 2019, please send your CV and a brief covering letter (no more than 500 words demonstrating how you meet the criteria above) to [email protected] by Monday 2 September, 5pm. Your cover letter should detail how you meet the skills requirements listed above. Please take the time to fill out and submit our Diversity and Monitoring Form. This form will not affect your application.